Buy the Right Part from the Right
Vendor at the Agreed Price
A low bin alert or a work order generates the purchase order, it routes for approval, and the cost
posts to the right account when the part arrives.
Cleared to Spend, and at the Agreed Price
A purchase order is created the moment shop money leaves the building. Squarerigger puts two controls on the
way out: one on who can authorize the spend, one on what the spend is allowed to cost.
Nothing Goes Out Without a Sign-Off
Every PO routes through an approval workflow against its limit. An order above the threshold waits for authorization, and its status stays visible from pending to received. The spend is approved before the order ships.
The Price Is the One You Negotiated
Vendor pricing is enforced on every order, so when the invoice arrives it is checked against the rate you agreed to. A vendor's price cannot quietly climb above the deal, and the discount you negotiated is the discount you keep.
Nothing Goes Out Without a Sign-Off
Every PO routes through an approval workflow against its limit. An order above the threshold waits for authorization, and its status stays visible from pending to received. The spend is approved before the order ships.
The Price Is the One You Negotiated
Vendor pricing is enforced on every order, so when the invoice arrives it is checked against the rate you agreed to. A vendor's price cannot quietly climb above the deal, and the discount you negotiated is the discount you keep.
How It Works
01
Low bin or job triggers a
parts request.
02
One click turns it into a
purchase order.
03
The PO routes for
approval against its limit.
04
The part is received and
inventory sync.
05
The cost posts to the
right GL account.
Inside the Purchase Order
From the one-click PO to the vendor's agreed price,
every order is tracked, approved, and costed.
One-Click Purchase Orders
The order comes off the work order or the low bin.
- One-click POs from a work order or low bin.
- Min/max requests parts before stock runs out.
- Status tracked from pending approval to received.
Cost Allocation to the Right Account
Every cost lands where the books expect it.
- Purchase costs assign to the correct GL account.
- Allocation happens as the part is received.
- Inventory valuation stays clean for reporting.
Receiving and Backorders
A partial shipment does not lose the rest of the order.
- A partial delivery opens a PO for the backorder.
- Costs assigned to the right GL account on receipt.
- Inventory syncs as parts are received.
Vendor and Spend Reporting
The buying record turns into a negotiating position.
- PO history, pricing trends, and spend per vendor.
- Spending tracked for data-driven supplier negotiations.
- Upcoming expenses visible against cashflow.
One-Click Purchase Orders
The order comes off the work order or the low bin.
- One-click POs from a work order or low bin.
- Min/max requests parts before stock runs out.
- Status tracked from pending approval to received.
Receiving and Backorders
A partial shipment does not lose the rest of the order.
- A partial delivery opens a PO for the backorder.
- Costs assigned to the right GL account on receipt.
- Inventory syncs as parts are received.
Cost Allocation to the Right Account
Every cost lands where the books expect it.
- Purchase costs assign to the correct GL account.
- Allocation happens as the part is received.
- Inventory valuation stays clean for reporting.
Vendor and Spend Reporting
The buying record turns into a negotiating position.
- PO history, pricing trends, and spend per vendor.
- Spending tracked for data-driven supplier negotiations.
- Upcoming expenses visible against cashflow.
Where the Order Comes From
A purchase order starts at the shelf or the job and ends as a cost on the asset.
Technician Time Management
Outside parts and labor tie back to the job they were bought for.
Who Signs the Purchase Order
A parts lead, a manager, and a controller each touch the order at a different point.
Fleet Inventory Pro
The reorder points that fire requests and the vendor prices each order should hold to.
Repair Shop Manager
What is on order for the jobs in the bay, and which POs are waiting on a sign-off.
Fleet Executive
Spend per vendor, pricing compliance, and upcoming expenses against cashflow.
Watch a PO Go from Low Bin
to Posted Cost
Thirty minutes is enough to see a low bin generate a request, one click turn it into a purchase order, the order
route for approval, and the cost post to the right account when the part arrives.
FAQ
How does your fleet parts purchasing software convert low bin alerts into POs?
Low bin alerts and work orders automatically generate parts requests, turning them into purchase orders in a single click.
How does your parts purchasing system enforce negotiated vendor pricing?
Negotiated rates attach directly to vendor records, automatically checking incoming invoices against agreed PO pricing.
What Happens with a Partial Shipment?
Receiving a partial generates a linked PO for the backordered parts, so the rest of the order is not lost.
How Are Costs Assigned to Accounts?
Costs post to the right GL account on receipt, keeping inventory valuation and financial reporting accurate.
Can We See Vendor Performance and Spend?
Yes. Reports cover PO history, pricing trends, and spend per vendor, so supplier negotiations run on data.