Every Warranty-Covered Repair
Caught Before the Deadline
Squarerigger holds coverage terms on the asset and on parts, checks warranty status during work order
approval, pre-fills the claim with VMRS-coded line items, and tracks the submission through to reimbursement.
Catching the Claim
Before It Walks
Each step decides whether eligible cost gets recovered.
1. A New Truck Joins the Fleet
Coverage terms sit in a binder of OEM and vendor contracts and get referenced rarely.
Warranty terms save on the asset and the part at intake, with coverage period and mileage.
2. A Repair Is Being Approved
A repair gets approved on cost; the warranty check happens after the bill is paid.
Warranty status checks against the asset and part at approval, and eligible repairs flag automatically.
3. The Claim Is Submitted
A coordinator builds the claim off the invoice and looks up VMRS codes by hand.
The claim pre-fills from the work order with VMRS-coded line items, photos, and inspection results.
4. The Reimbursement Is Tracked
The claim gets filed, and rejected or stuck claims pile up without anyone watching the queue.
Open, pending, and reimbursed claims sit in one view, with aging alerts on stalls.
5. A Warranty Approaches Expiry
The warranty ends without review, and a covered repair gets paid out of pocket after.
Expiry alerts surface ahead of date, and pending covered work gets prioritized while coverage applies.
1. A New Truck Joins the Fleet
Coverage terms sit in a binder of OEM and vendor contracts and get referenced rarely.
Warranty terms save on the asset and the part at intake, with coverage period and mileage.
2. A Repair Is Being Approved
A repair gets approved on cost; the warranty check happens after the bill is paid.
Warranty status checks against the asset and part at approval, and eligible repairs flag automatically.
3. The Claim Is Submitted
A coordinator builds the claim off the invoice and looks up VMRS codes by hand.
The claim pre-fills from the work order with VMRS-coded line items, photos, and inspection results.
4. The Reimbursement Is Tracked
The claim gets filed, and rejected or stuck claims pile up without anyone watching the queue.
Open, pending, and reimbursed claims sit in one view, with aging alerts on stalls.
5. A Warranty Approaches Expiry
The warranty ends without review, and a covered repair gets paid out of pocket after.
Expiry alerts surface ahead of date, and pending covered work gets prioritized while coverage applies.
How It Works
Step 1
Warranty terms are
saved on the asset and
on the part.
Step 2
One day a brand-new
work order opens
against the asset.
Step 3
Coverage is checked at
approval and an eligible
repair is flagged.
Step 4
The claim is pre-filled
with VMRS-coded line
items and submitted.
Step 5
Claim status and
reimbursement are
tracked to close.
How the Claim Gets Caught
Coverage on Asset and Part Records
Warranty terms are stored where the repair will find them.
- Coverage period, mileage threshold, and conditions.
- Part-level warranty terms stored alongside asset
- Standard, extended, policy, service, and aftermarket warranty types supported.
Pre-Filled Claim Submission
The claim is built off the work order.
- VMRS-coded line items prefilled from the work order.
- Inspection results & techs's notes attached.
- Vendor- & OEM-specific submission workflows.
Expiry and Deadline Alerts
The warranty windows are visible while they still matter.
- Alerts ahead of warranty expiry dates.
- Submission deadline alerts on open claims.
- Reports on coverage about to expire across the fleet.
Auto-Detection at Approval
Eligibility is checked when the repair is being approved.
- Warranty status checked during work order approval.
- Eligible repairs flagged before the job goes to a technician.
- Coverage gaps surfaced so an out-of-pocket repair is an explicit decision.
Reimbursement Tracking
Open, pending, and closed claims sit in one queue.
- Open, pending, and reimbursed claims tracked.
- Reminder alerts on stalled claims.
- Reimbursement posts back against the work order.
Coverage on Asset and Part Records
Warranty terms are stored where the repair will find them.
- Coverage period, mileage threshold, and conditions.
- Part-level warranty terms stored alongside asset
- Standard, extended, policy, service, and aftermarket warranty types supported.
Auto-Detection at Approval
Eligibility is checked when the repair is being approved.
- Warranty status checked during work order approval.
- Eligible repairs flagged before the job goes to a technician.
- Coverage gaps surfaced so an out-of-pocket repair is an explicit decision.
Pre-Filled Claim Submission
The claim is built off the work order.
- VMRS-coded line items prefilled from the work order.
- Inspection results & techs's notes attached.
- Vendor- & OEM-specific submission workflows.
Reimbursement Tracking
Open, pending, and closed claims sit in one queue.
- Open, pending, and reimbursed claims tracked.
- Reminder alerts on stalled claims.
- Reimbursement posts back against the work order.
Expiry and Deadline Alerts
The warranty windows are visible while they still matter.
- Alerts ahead of warranty expiry dates.
- Submission deadline alerts on open claims.
- Reports on coverage about to expire across the fleet.
Where the Warranty Hooks In
A warranty program is not a stand-alone module. It reads coverage off the asset and the part,
sits inside the work order approval, and writes reimbursement back into lifecycle cost.
Work Order
Management
Warranty check runs at work order approval and pulls VMRS-coded data into the claim.
Asset
Management
Coverage terms and complete warranty history are stored on the asset record.
Parts and
Inventory
Part-level warranties are stored alongside stock records and triggered at install.
Digital
Inspections
Failed inspection items checked against warranty before they convert into work.
Lifecycle
Management
Recovered warranty claim dollars reduce net cost on the fleet's covered assets.
Automated VIN
Decoding
The VIN code directly links the asset to its OEM warranty terms at intake.
Who Acts on the Cost Picture
Fleet Maintenance Manager
Eligible repairs flagged at approval, the claim queue and its aging, and recurring failure patterns that strengthen a vendor case.
Fleet Inventory Pro
Part-level coverage at install, returns and replacements posted under warranty, and the audit trail vendors require.
Fleet Executive
Recovered dollars against parts and labor costs, vendor claim approval performance, and TCO reduction warranties deliver.
Fleet Technician
Warranty status visible on the
work order. Parts and labor for covered repairs go through the claim flow.
Watch a Repair Become a
Submitted Warranty Claim
Thirty minutes is enough to see warranty terms loaded on an asset, an eligible repair flagged at work order
approval, a claim pre-filled with VMRS codes, and the reimbursement tracked back against the asset.
FAQ
How does Squarerigger identify an eligible claim?
Coverage terms are saved on the asset and the part. When a work order is created, the platform checks the repair against those terms and flags eligible line items before the job is approved.
Which warranty types are supported?
Standard, extended, policy, service, and aftermarket warranties are all supported. Vendor-specific and OEM-specific workflows can be configured for the approval and submission rules each warranty type requires.
How are claim submissions sent to the vendor or OEM?
Claims are pre-filled from the work order with VMRS-coded line items, photos, and inspection results. Submission runs against the vendor or OEM workflow configured for that warranty type, and the response posts back against the claim record.
What happens when a warranty is about to expire?
Expiry alerts surface ahead of the date by asset and by part. A report of upcoming expiries is available across the fleet, and pending work covered by an expiring warranty can be prioritized.
Does the platform catch claims we missed historically?
Active claims and existing coverage records can be imported during onboarding. The platform does not re-litigate historical claims that were never opened, but it ensures the next repair on a covered asset is caught at approval.
How does warranty reimbursement affect lifecycle cost?
Reimbursement posts back against the work order and the asset. Cost per mile, repair cost trend, and lifecycle cost views all reflect the net cost after the claim is reimbursed.