Inspection Day Shouldn't Mean
a Week of Paperwork
Squarerigger gives municipal fleets one system for vehicle status, inspections, service history, costs,
and compliance records, so they can prove what was done, what is ready, and what needs attention.
Where Municipal Fleet
Maintenance Breaks Down
Running municipal maintenance is hard enough without chasing vehicle records across binders,
inboxes, and three different systems every time a department asks.
One breakdown, three
departments in the dark.
Inspections buried
in paper files.
Can't prove service
history when it matters.
Parts, costs, repairs,
all in separate places.
Audit prep takes a week. It
should take an hour.
No one knows what's
ready, overdue, or at risk.
Every Record Ready Before
Anyone Asks for It
Squarerigger connects inspections, PMs, work orders, parts, and costs into one system. So when the auditor asks,
you pull the report. You don't dig for the binder.
Prove Every Repair and Inspection
Document repairs, inspections, and compliance work as it happens, not when the auditor calls.
- Completed inspections on record, tied to each vehicle.
- Repair history logged by asset and department.
- DOT and OSHA documentation captured at each job.
Manage Work Across Departments
One system for public works, sanitation, emergency, and everything in between.
- Maintenance managed across all departments.
- Work orders, parts, and labor tied to the right asset.
- Consistent workflows across yards and depots.
Keep Essential Vehicles Available
Make sure the vehicles departments depend on are ready when they're needed.
- PMs by mileage, hours, or fleet requirement.
- Priority work for critical vehicles and apparatus.
- Inspections and issues turned into trackable work.
Control Parts, Costs, & Warranty Claims
Track every dollar spent and make sure covered repairs don't get paid twice.
- Parts tracked across locations and work orders.
- Purchase orders tied directly to work orders.
- Warranty opportunities flagged before they're missed.
Prove Every Repair and Inspection
Document repairs, inspections, and compliance work as it happens, not when the auditor calls.
- Completed inspections on record, tied to each vehicle.
- Repair history logged by asset and department.
- Repair history logged by asset and department.
Keep Essential Vehicles Available
Make sure the vehicles departments depend on are ready when they're needed.
- PMs by mileage, hours, or fleet requirement.
- Priority work for critical vehicles and apparatus.
- Inspections and issues turned into trackable work.
Manage Work Across Departments
One system for public works, sanitation, emergency, and everything in between.
- Maintenance managed across all departments.
- Work orders, parts, and labor tied to the right asset.
- Consistent workflows across yards and depots.
Control Parts, Costs, & Warranty Claims
Track every dollar spent and make sure covered repairs don't get paid twice.
- Parts tracked across locations and work orders.
- Purchase orders tied directly to work orders.
- Warranty opportunities flagged before they're missed.
Reporting That Holds Up in a
Budget
Meeting or an Audit
Every department’s maintenance spend, every vehicle’s service history, and every PM record.
Ready before anyone asks.
What's Ready for the Field
- Fleet availability by department
- Overdue PMs and compliance gaps
- Asset lifecycle status
Work Done, Dollars Spent
- Work order history by vehicle
- Parts and labor by department
- Vendor and outsource costs
For the Budget and the Auditor
- Maintenance spend by department
- Audit-ready service records
- Asset replacement readiness
Connected from the Municipal
Fleet to the Finance Department
Squarerigger is ecosystem-agnostic. It works alongside the systems your operation already runs on, instead of forcing you to rebuild the stack.
Every Department, Every
Depot, on Your Phone
The auditor walks in unannounced. Every inspection record is on
your phone before she reaches your desk.
Complete inspections from
any device, no paper.
Open and update work
orders from the field.
Log labor and parts
without duplicate entry.
Attach receipts and photos
to work orders on the spot.
Why Municipal Fleet Management
Teams Choose Squarerigger
We’ve been listening to fleets since 1986 to build what they actually need. We know what it feels like to walk
into a budget meeting without the right numbers.
Inspections, PMs, work
orders, one audit trail.
Costs tied to department,
asset, and PO.
Warranty dollars caught
before they're written off.
40 years of fleet shops
behind onboarding.
One system across public
works, fire, and parks.
Reliable records for the council, auditot and grant officer.
For the Fleet the Public Can Count On
Pass the next compliance review, stretch the maintenance budget further, and keep every department's
vehicles ready. Up and running in less than 7 days, with hands-on onboarding and data migration included.
Frequently Asked Questions
How does your municipal fleet maintenance software keep public works audit-ready?
Squarerigger's municipal fleet maintenance software digitizes inspections, tracks repair history, and organizes compliance records for audit readiness.
Can Squarerigger work across multiple municipal departments?
Yes. Municipal teams can manage vehicles and maintenance activity across departments like public works, sanitation, police, fire, parks, transit, utilities, and school transportation while keeping data organized by asset, location, or department.
Is Squarerigger easy for technicians to use?
Yes. Squarerigger is designed with a mobile-first experience so technicians can update work orders, complete inspections, track time, and access job information without relying on paper or shared desktops.
Can Squarerigger integrate with our existing systems?
Squarerigger is built to support integrations with systems such as telematics, OEM data, parts vendors, and ERP or accounting tools. Exact integration needs can be reviewed during the demo and onboarding process.
How does Squarerigger help municipalities reduce fleet operating costs?
Squarerigger helps municipal teams reduce downtime, improve PM completion, control parts and labor costs, recover more warranty value, and produce clearer reports for leadership, budget planning, audits, and grant documentation.
How long does onboarding usually take?
Implementation depends on fleet size, data complexity, and number of locations. Squarerigger’s standard process includes kickoff, data migration, role-based training, and workflow setup. Existing sales process notes list onboarding at roughly 2-4 weeks for small and mid-sized fleets, and up to 8 weeks for larger multi-location fleets.