TCO Fleet Management & Cost
Per Mile from the Shop Floor
Squarerigger captures purchase cost, fuel, repairs, parts, and downtime against each asset as they happen
and computes cost per mile and cost per hour over the life of the truck.
When the Asset Lifecycle Cost Curve Bends
Cost accrues until the repair-or-replace call.
1. A New Truck Joins the Fleet
Acquisition cost sits in accounting, and the depreciation schedule never reaches the shop.
Purchase cost, financing, and depreciation land on the asset record from day one.
2. The Truck Returns from a Major Repair
The invoice gets paid and filed, and the repair history lives stashed away in rows and rows of binders.
Repair cost posts to the asset, with frequency and downtime visible in the same view.
3. Cost per Mile Crosses a Threshold
Cost per mile gets computed only once a year, after the next repair has already landed.
Cost per mile updates as work orders post. An automated threshold flags the truck for review.
4. Leadership Asks Which Trucks to Replace Next Year
The replacement list comes from gut feel, and capital tends to flow to the loudest problem.
A replacement-candidate report ranks the fleet by lifecycle cost, repair frequency, and downtime.
5. The Retirement Decision Is Made
Disposal value gets estimated late, and trucks often tend to sit way past their useful life.
Resale value sits on the asset, and retirement is timed before the next major repair.
1. A New Truck Joins the Fleet
Acquisition cost sits in accounting, and the depreciation schedule never reaches the shop.
Purchase cost, financing, and depreciation land on the asset record from day one.
2. The Truck Returns from a Major Repair
The invoice gets paid and filed, and the repair history lives stashed away in rows and rows of binders.
Repair cost posts to the asset, with frequency and downtime visible in the same view.
3. Cost per Mile Crosses a Threshold
Cost per mile gets computed only once a year, after the next repair has already landed.
Cost per mile updates as work orders post. An automated threshold flags the truck for review.
4. Leadership Asks Which Trucks to Replace Next Year
The replacement list comes from gut feel, and capital tends to flow to the loudest problem.
A replacement-candidate report ranks the fleet by lifecycle cost, repair frequency, and downtime.
5. The Retirement Decision Is Made
Disposal value gets estimated late, and trucks often tend to sit way past their useful life.
Resale value sits on the asset, and retirement is timed before the next major repair.
How It Works
Step 1
Acquisition cost, and
depreciation land on the
asset record.
Step 2
Repair and parts costs
from work orders post to
the same asset.
Step 3
Fuel and downtime add
to the same cost line as
repairs and parts.
Step 4
Cost per mile and per
hour recompute as data
arrives.
Step 5
Repair-vs-replace
thresholds flag
candidates for review.
How the Cost Picture Builds
Full Lifecycle Cost Capture
Every cost the truck incurs over its life is captured.
- Acquisition cost, financing, fuel, repairs, parts.
- Depreciation schedule and operating cost.
- Asset, category, and fleet-level cost view.
Repair-vs-Replace Criteria
The number that ends the argument.
- Threshold rules trigger replacement review
- Repair frequency and downtime are accounted for.
- Remaining service vs replacement cost comparison.
TCO Reporting and Capital Planning
Same source of truth for maintenance and finance teams.
- TCO reports by asset, category, location...
- Procurement and resale data linked.
- Replacement lists generated from cost ceiling.
Per-Mile & Per-Hour Costs
Up-to-date unit economics for each asset.
- Updated as work orders and fuel transactions post.
- Trend lines surface accelerating cost.
- Comparable assets benchmarked against their class.
Utilization-Driven Right-Sizing
Idle trucks count against TCO the same way breakdowns do.
- Utilization metrics surface underused assets.
- Idle time, mileage, and engine hours per period per asset.
- Reports show whether to retire or redeploy.
Full Lifecycle Cost Capture
Every cost the truck incurs over its life is captured.
- Acquisition cost, financing, fuel, repairs, parts.
- Depreciation schedule and operating cost.
- Asset, category, and fleet-level cost view.
Per-Mile & Per-Hour Costs
Up-to-date unit economics for each asset.
- Updated as work orders and fuel transactions post.
- Trend lines surface accelerating cost.
- Comparable assets benchmarked against their class.
Repair-vs-Replace Criteria
The number that ends the argument.
- Threshold rules trigger replacement review
- Repair frequency and downtime are accounted for.
- Remaining service vs replacement cost comparison.
Utilization-Driven Right-Sizing
Idle trucks count against TCO the same way breakdowns do.
- Utilization metrics surface underused assets.
- Idle time, mileage, and engine hours per period per asset.
- Reports show whether to retire or redeploy.
TCO Reporting and Capital Planning
Same source of truth for maintenance and finance teams.
- TCO reports by asset, category, location...
- Procurement and resale data linked.
- Replacement lists generated from cost ceiling.
Where TCO Reads From
TCO is not a report on its own. It reads cost from the workflows that produce it, and feeds
replacement planning at the capital level.
Asset
Management
Cost rolls up against the asset record that holds the truck's full identity.
Work Order
Management
Labor, parts, and outside vendor cost post to the asset's lifecycle ledger.
Preventive
Maintenance
PM compliance and avoidance of unscheduled repairs feed lifecycle health.
Fleet
Insights
Lifecycle cost queries run inside the same reporting layer as operational metrics.
Telematics
integrations
Mileage and engine hours feed cost-per-mile and cost-per-hour calculations.
Who Acts on the Cost Picture
Fleet Executive
Capital allocation by asset class, replacement timing across the fleet, and the cost trend per truck driving renewal decisions.
Fleet Operations Director
Underutilized assets to redeploy or retire, downtime metrics by asset, and the operational impact of an aging fleet.
Fleet Maintenance Manager
Repair frequency and cost per asset, the trucks pulling above their weight in maintenance hours, and the case for replacement.
Fleet Inventory Pro
Parts spend per asset and per category, and the inventory implications of an upcoming retirement wave.
Watch Cost per Mile Drive a
Repair-or-Replace Call
Thirty minutes is enough to see acquisition cost saved on an asset, repair cost roll in from work
orders, cost per mile cross a threshold, and the asset land on the replacement candidate list.
Common Questions
Where does acquisition and depreciation data come from?
Acquisition cost, financing terms, and depreciation method are loaded onto the asset record at onboarding or at the time the asset is added. Existing data from accounting or fleet management systems can be imported.
Can Squarerigger's TCO fleet management set custom repair-or-replace thresholds?
Yes. Squarerigger lets you configure TCO fleet management thresholds by asset category, using cost per mile, downtime, and repair frequency as triggers.
Can fleet lifecycle management track cost per mile without live telematics?
Cost per mile runs on whatever mileage source is available. Manual odometer entry, fuel-card mileage, and telematics feeds are all supported. Telematics improves accuracy without changing how the metric works.
Does TCO cover outside vendor spend?
Yes. Outside vendor cost posts to the same work order as in-house labor, so it rolls up against the asset and into the lifecycle cost view.
Can TCO data feed our finance or BI tool?
Yes. Cost data flows out through the reporting and integration layer. Standard lifecycle dashboards live inside Squarerigger, and the data is available to external BI tools.
How does this handle mid-life major repairs versus replacement?
The platform compares projected remaining cost of the asset against the cost of a replacement, using the asset's own history. The decision view shows both numbers side by side.