Send Approved Repair Costs
Straight to Your Books
Work orders, parts, outside repairs, and fuel expenses land in your accounting
system already coded to your chart of accounts.
Works with commercial ERPs, cloud accounting, and custom setups.
What Squarerigger
Sends to Accounting
Accounting stays your system of record. Squarerigger feeds it approved costs, structured to post.
Work Orders
Labor and parts, coded to
the right GL account
Outside Repairs
Vendor invoices split out
by asset and location
Fuel
Card and bulk fuel spend
tied to each vehicle
Vendor Bills
Approved vendor bills
staged and ready to post
Mapped to Your Books Before Anything Posts
Squarerigger maps to the chart of accounts finance already reports on, so nothing arrives needing cleanup.
- GL accounts, vendors, and cost codes aligned to your structure.
- Multi-location and multi-entity books kept separate and clean.
- An audit trail on every maintenance transaction that posts.
From Shop Floor to General Ledger
Review Your Stack
We map your GL rules and
platform setup first.
Queue Updated
The request lands for triage;
the shop sees it instantly.
Job Opens
Parts, labor, and assignment
attach automatically.
What This Changes for Finance
and the Shop
Close Work Orders
Once
The cost lands in accounting with no second entry
See Spend by
Vehicle
Repair cost by shop,location, and vendor on demand
Post Outside
Repairs
Coded invoices arrive
ready for AP to post them
Reconcile Without
Gaps
Month-end opens from
records that already agree
Where the Accounting Data Pays Off
When maintenance costs arrive already coded to the chart of accounts,
closing the books gets faster and cleaner at every reconciliation point.
No Manual Re-Entry
Automated sync keeps cost tracking consistent and error-free across the fleet and finance teams alike.
Fewer Admin Hours
Duplicate data entry goes away as maintenance and repair records flow straight into the financial system.
Spend Visible by Asset
Fleet spending, broken out by asset, shop, location, or vendor, supports better decisions.
Faster Monthly Close
Streamlined cost capture simplifies closeouts, so accounting reconciles with fewer questions.
Ready to Post
Approved work orders, vendor invoices, and parts usage land ready to post, export, or report directly.
Built to Fit the System You Already Run
Squarerigger connects to commercial ERPs, cloud accounting platforms,
and custom setups.
Walk Your Cost Flow in a Demo
See exactly which approved costs Squarerigger would post, and where. Bring your chart of
accounts, vendor list, and approval paths.
FAQ
Does adopting your fleet accounting integrations software replace our current ERP?
No. Your accounting ERP remains the system of record. Squarerigger structures approved repair costs to post directly without re-entry.
How to integrate maintenance tracking with financial accounting using Squarerigger?
GL accounts, cost codes, and vendors map to your structure during setup, routing multi-entity maintenance expenses automatically.
Who Needs to Be in the Demo?
Bring maintenance plus whoever owns the chart of accounts, vendor records, and the approval rules on the finance side of the room.
What Do We Need to Get Started?
A short demo to review your workflow and configuration, then GL and permission mapping. Finance signs off before anything posts.