PM Schedules Built from VIN Data and
Triggered by Live Mileage
Squarerigger provides vehicle preventive maintenance software driven by VIN data and telematics,
automatically creating work orders with parts and labor before service is due.
PM Workflows That Keep
Trucks Moving
Cost-effective preventive maintenance packages keep schedules, usage data, and work orders
connected in one system so service happens before breakdowns.
1. A New Truck Enters the Fleet
Someone digs up the OEM manual and types each service interval into a tracker. Mistakes carry forward for the life of the asset.
VIN smart fill pulls the OEM service schedule onto the asset. Mileage, hour, and date intervals come pre-configured.
2. A Truck Approaches a PM Threshold
A spreadsheet column flags overdue, and someone notices when they open it. The lead time to plan around it has already disappeared.
Live mileage and engine hours from telematics raise the PM alert and create the work order before the truck is overdue.
3. The Truck Arrives in the Shop on PM Day
The technician estimates labor time and pulls parts as they go. Two technicians servicing the same model use two different procedures.
The work order arrives with OEM-recommended services, parts, and labor time attached. The procedure is standard across the fleet.
4. The PM Job Closes
Completion is noted on a paper service log and filed in a binder. The next interval is calculated by hand.
The technician closes the work order against the asset history. The next interval is set from the closing mileage and the OEM cadence.
5. Leadership Asks About PM Compliance
Records are pulled from binders, spreadsheets, and shop systems. The answer takes a day and the number is approximate.
PM completion rate sits in the same dashboard that holds work order throughput. The answer is a single query.
1. A New Truck Enters the Fleet
Someone digs up the OEM manual and types each service interval into a tracker. Mistakes carry forward for the life of the asset.
VIN smart fill pulls the OEM service schedule onto the asset. Mileage, hour, and date intervals come pre-configured.
2. A Truck Approaches a PM Threshold
A spreadsheet column flags overdue, and someone notices when they open it. The lead time to plan around it has already disappeared.
Live mileage and engine hours from telematics raise the PM alert and create the work order before the truck is overdue.
3. The Truck Arrives in the Shop on PM Day
The technician estimates labor time and pulls parts as they go. Two technicians servicing the same model use two different procedures.
The work order arrives with OEM-recommended services, parts, and labor time attached. The procedure is standard across the fleet.
4. The PM Job Closes
Completion is noted on a paper service log and filed in a binder. The next interval is calculated by hand.
The technician closes the work order against the asset history. The next interval is set from the closing mileage and the OEM cadence.
5. Leadership Asks About PM Compliance
Records are pulled from binders, spreadsheets, and shop systems. The answer takes a day and the number is approximate.
PM completion rate sits in the same dashboard that holds work order throughput. The answer is a single query.
How It Works
Step 1
VIN is saved on a
new asset
Step 2
The OEM schedule
auto-populates
Step 3
Telematics odometer
ticks near the threshold
Step 4
The alert fires and the work
order appears in pending.
The PM Schedule Builds Itself
VIN-Driven Schedules
The service plan comes from the truck, not from a typist.
- OEM service intervals pulled by VIN from Motor data
- Multiple schedules per asset (oil, brake, filters & more).
- Custom intervals layered on top of OEM cadence.
PM Work Order Automation
The reminder is part of the workflow.
- Notifications surface before the interval is missed.
- Alerts attach to the asset & the manager responsible.
- Overdue PMs flagged before the next dispatch.
PM Resource & Shop Planning
The next month of PMs is visible before it lands.
- Upcoming PMs by location, asset type, and usage.
- Parts and labor planning use the same schedule.
- Bay and technician load forecast off PM cadence.
Telematics-Fed Intervals
Usage is what triggers service, not the calendar.
- Real-time odometer and engine hours from telematics.
- Diagnostic trouble codes raise pending work.
- Manual updates supported for assets without telematics.
Asset-Level Maintenance History
The service log lives with the asset, not in a binder.
- Past PMs, repairs, and inspections retrievable per asset.
- Duplicate work avoided by reading the history.
- Audit-ready records for DOT and warranty review.
VIN-Driven Schedules
The service plan comes from the truck, not from a typist.
- OEM service intervals pulled by VIN from Motor data
- Multiple schedules per asset (oil, brake, filters & more).
- Custom intervals layered on top of OEM cadence.
Telematics-Fed Intervals
Usage is what triggers service, not the calendar.
- Real-time odometer and engine hours from telematics.
- Diagnostic trouble codes raise pending work.
- Manual updates supported for assets without telematics.
PM Work Order Automation
The reminder is part of the workflow.
- Notifications surface before the interval is missed.
- Alerts attach to the asset & the manager responsible.
- Overdue PMs flagged before the next dispatch.
Asset-Level Maintenance History
The service log lives with the asset, not in a binder.
- Past PMs, repairs, and inspections retrievable per asset.
- Duplicate work avoided by reading the history.
- Audit-ready records for DOT and warranty review.
PM Resource & Shop Planning
The next month of PMs is visible before it lands.
- Upcoming PMs by location, asset type, and usage.
- Parts and labor planning use the same schedule.
- Bay and technician load forecast off PM cadence.
Where the Schedule Hands Off
A PM program does not stand on its own. It feeds the work order,
drives parts demand, and produces the compliance record.
Who Reads the Schedule
Fleet Maintenance Manager
Schedule view, alerts before threshold, completion rate by asset and location.
Fleet Executive
PM completion as a fleet-level metric. Capital-cost protection on the trucks the company owns.
Fleet Operations Director
Upcoming PM workload visible before it competes with route assignments.
Fleet Technician
The PM work order arrives with the procedure already filled in. Less guessing, less re-entry.
Turn Work Requests Into
Actionable Jobs
Whether you’re ready to get started or want to see the platform in action, Squarerigger helps you
eliminate the paper trail and streamline your maintenance workflow.
FAQ
What happens to our existing PM schedules?
PM schedules are part of the data migration step in onboarding. Existing intervals, custom schedules, and asset history are imported so the program does not restart at day one.
Can fleet preventive maintenance software run without live telematics?
Yes. Squarerigger's vehicle preventive maintenance software runs on manual mileage entries or fuel cards, and adding telematics later improves accuracy.
Which telematics providers are supported?
Squarerigger integrates with 70+ telematics providers. The specific provider list is confirmed during the demo against your current stack.
Can we customize PM intervals beyond the OEM schedule?
Yes. The OEM service schedule is the starting point. Fleet-specific intervals, additional services, and condition-based triggers layer on top of it.
How are PMs handled when the work is sent to a vendor?
The PM raises the same work order, with the vendor noted as the service provider. Vendor cost lands on the WO, and the asset history records the PM as complete.
Does PM reporting live in Squarerigger or in our BI tool?
Both options are supported. PM completion, overdue rate, and cost per PM sit in the Squarerigger dashboards, and the data feeds out to external BI tools through the integration layer.