Outside Work (Vendor Management):Track & Optimize Third-Party Repairs
What is Outside Work (Vendor Management)?
Not all fleet maintenance and repairs happen in-house. Whether it's warranty work, specialized repairs, or overflow services, managing third-party vendors efficiently is crucial to maintaining uptime and controlling costs. Outside Work (Vendor Management) allows fleet managers to track, approve, and report on all outsourced repairs, ensuring complete visibility into vendor services and expenses.
How Squarerigger’s Outside Work Tools Simplify Vendor Management
Squarerigger provides a centralized platform to manage external service providers, helping you maintain accurate records, control costs, and ensure timely repairs. Drivers can wuickly find vendors in your network to service your trucks in the event of an over-the-road (OTR) breakdown. Our software tracks vendor repairs alongside in-house maintenance, so you always know what’s happening with your fleet—whether work is done in your shop or externally.
Benefits of Squarerigger’s Outside Work Management Solution
Improve Cost Control – Monitor vendor expenses and compare service costs for cost savings and better budget planning.
Increase Repair Visibility – Track all internal and external maintenance in one place and gain visibility into your total cost of ownership.
Boost Accountability – Hold vendors accountable for work quality, costs, and service timelines.
Reduce Unnecessary Repairs – Identify outsourced services that could be handled in-house for cost savings.
Simplify Reporting & Compliance – Maintain a complete service history for compliance audits and budgeting.
Key Features of Outside Work (Vendor Management)
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Use PM insights to plan resource allocation, technician schedules, and parts availability.
Streamline maintenance workflows to reduce repair costs and improve shop productivity.
How Outside Work Management Helps Fleet Operations
Many fleets rely on third-party vendors for overflow maintenance, warranty repairs, and specialty services. Without proper tracking, costs can spiral, repairs can be delayed, and visibility can be lost. Squarerigger ensures that every outsourced repair is accounted for, approved, and optimized—keeping your fleet running efficiently.
The Hidden Costs of Untracked Vendor Repairs Managing third-party repairs without a structured system can lead to inflated costs, delayed approvals, and lack of visibility into vendor performance. Without clear oversight, fleets risk overpaying for outsourced repairs, missing warranty claims, and losing critical service history data—all of which impact efficiency and profitability.
Pain Point:The Challenge of Unmanaged Vendor Repairs
Relying on third-party vendors without a centralized management system can lead to:
Lack of Accountability – Vendors may perform excessive repairs or charge for unnecessary services.
Uncontrolled Costs – Without clear tracking, vendor invoices can exceed expected budgets, leading to unnecessary expenses.
Missed Warranty Opportunities – Repairs that should have been covered under warranty may go unnoticed, leading to avoidable costs.
Operational Delays – Waiting on approvals and updates from vendors can slow down repair timelines and impact fleet uptime.
Solution: Optimized Vendor Management with Squarerigger
Squarerigger’s Outside Work (Vendor Management) solution ensures every outsourced repair is tracked, approved, and reported in real-time. With automated approvals, vendor cost monitoring, and warranty tracking, fleets can control costs, improve vendor accountability, and streamline third-party repairs.
Gain Full Cost Transparency – Track labor, parts, and service fees for every outsourced repair.
Improve Vendor Accountability – Monitor repair timelines, service quality, and pricing trends to make better outsourcing decisions.
Automate Workflows – Implement approval rules and purchase order tracking to avoid excessive spending and unauthorized vendor work.
Leverage Warranty Coverage – Flag vendor repairs that should be covered under warranty, preventing unnecessary fleet expenses.
End Result: Cost-Effective and Efficient Vendor Repairs
With Squarerigger, fleets can reduce unnecessary repair costs, gain total visibility into third-party maintenance, and improve vendor performance tracking.
Lower Maintenance Costs – Avoid overpaying for repairs and identify cost-saving opportunities with vendor comparisons.
Faster Approvals & Reduced Downtime – Automate vendor approvals and ensure repairs are completed quickly and efficiently.
Stronger Vendor Relationships – Use performance data to negotiate better pricing and service agreements.
Increased Fleet Uptime – Keep vehicles on the road by ensuring external repairs are handled promptly and properly.
Frequently Asked Questions
Have questions? We’ve got answers. See how Squarerigger helps fleets optimize operations, reduce costs, and improve efficiency.
A: Keeping records of external repairs ensures accurate cost tracking, vendor accountability, and compliance, helping fleets optimize maintenance decisions.
