Inventory Management:  Optimize Parts & Reduce Costs

 

What is Fleet Inventory Management? 

Managing inventory is a critical challenge for fleet operations and repair shops. Without proper tracking, parts can be overstocked, misplaced, or obsolete leading to wasted capital and disorganized parts space. Squarerigger’s Inventory Management solution ensures that every part is tracked, optimized, and available when needed, reducing costs and improving shop efficiency. 

How Squarerigger’s Inventory Tools Streamline Shop Operations

Many fleet managers lack formal inventory training and struggle with high costs, misplaced parts, and manual processes. Squarerigger solves these challenges by providing real-time tracking, barcode scanning, and automated stock level alerts, ensuring a streamlined and cost-effective inventory process. 

Benefits of Squarerigger’s Inventory Management Solution 

  • Eliminate Manual Tracking: Say goodbye to spreadsheets and reduce stock discrepancies. 
  • Reduce Inventory Costs: Manage excess & obsolete parts, optimize ordering, and avoid stock overages.
  • Increase Efficiency: Use barcoding & mobile tools to speed up stock movements.
  • Prevent Downtime: Ensure critical parts are always available with real-time tracking & min/max alerts.
  • Improve Cost Management: Track purchases against the correct accounts for accurate financial reporting.
  • Minimize Supply Chain Disruptions: Stay ahead of vendor backorders, shipping delays, and rising part costs due to market volatility by planning inventory needs and securing parts early. 
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Key Features of Squarerigger’s Inventory Management 

How Squarerigger Helps Fleet Shops Reduce Inventory Costs 

Effective inventory management goes far beyond keeping shelves stocked—it directly impacts your bottom line. Poor visibility, manual processes, and excess or obsolete parts can tie up capital, delay repairs, and distort inventory valuation. Squarerigger turns your inventory from a liability into a strategic asset. 

Pain Point: Storeroom Inefficiencies & Tied-Up Capital

Without digital tools and real-time tracking, shops often struggle with: 

  • Excess & Obsolete Inventory – Parts that haven’t moved in months drain working capital and clog valuable space.
  • Inventory Errors – Manual counts and spreadsheet systems increase the risk of stock inaccuracies and missed parts. 
  • Time-Consuming Reconciliation – Matching physical counts to system data becomes a major disruption.
  • Purchasing Disconnects – Overordering or stockouts happen when inventory levels aren’t synced with purchasing workflows.
  • Hidden Costs – Poor inventory valuation skews budgeting and reporting, leading to financial surprises. 

Solution: Digital Inventory Control with Squarerigger

Squarerigger eliminates storeroom chaos with: 

  • Real-Time Inventory Visibility – Track every part moving in and out of your stockroom with barcode scanning and automated updates.
  • Min/Max Stock Levels – Trigger auto-generated part requests to avoid stockouts and reduce excess inventory.
  • Paperless Cycle Counts – Conduct rolling inventory verifications on a mobile device—without halting operations.
  • Obsolete Parts Management – Identify slow-moving or inactive items and reclaim capital through returns or resale.
  • Flexible GL Cost Allocation – Allocate purchases correctly, even for non-fleet or office supplies, ensuring clean financial reporting.
  • AI-Powered Reporting – Generate usage trends, reorder reports, and cost analysis with natural-language queries or export to Excel/CSV. 

End Result: Inventory That Works for You

With Squarerigger’s Inventory Management tools, your shop gains: 
  • Reduced Inventory Costs: Eliminate excess, avoid overstocking, and track every part with precision. 
  • More Accurate Stock Levels: Ensure parts availability without overcommitting capital. 
  • Improved Uptime: Keep critical parts on hand to support fast, uninterrupted repairs. 
  • Streamlined Operations: Empower your team with mobile tools and eliminate time-consuming manual processes.
  • Financial Accuracy: Maintain clean inventory valuation and cost tracking that supports smarter forecasting.

Take Control of Your Inventory with Squarerigger 

Fleet shops and repair operations can’t afford to mismanage parts inventory. Squarerigger’s Inventory Management solution provides real-time tracking, automated stock alerts, and purchasing control, ensuring your shop runs efficiently while reducing costs. 

📅 Get a demo today to see how Squarerigger can streamline your inventory management!

Frequently Asked Questions

Have questions? We’ve got answers. See how Squarerigger helps fleets optimize operations, reduce costs, and improve efficiency.