VIN Decoding: Eliminate Manual Entry & Ensure Data Accuracy

What is Preventive Maintenance  (PM)?

VIN (Vehicle Identification Number) decoding is the process of extracting standardized vehicle details—such as make, model, year, engine type, and transmission—from a 17-digit VIN. Instead of typing each detail manually, Squarerigger’s VIN Decoding tool pulls this information directly into your system, ensuring accuracy and saving valuable time during asset setup or updates. 

How Squarerigger’s Simplifies Fleet Asset Setup

Entering vehicle details by hand is time-consuming—and even small errors can lead to major headaches down the line, from incorrect PM schedules to parts mismatches. With Squarerigger’s built-in VIN Decoding, you get instant access to key specifications pulled directly from trusted databases, reducing errors and helping your team set up and manage fleet assets more efficiently.

Benefits of Squarerigger’s VIN Decoding Tools

  • Faster Asset Setup: Automatically populate key specs when adding or updating fleet vehicles
  • Improved Accuracy: Eliminate typos and inconsistencies in vehicle data 
  • Smarter Maintenance Planning: Ensure PM schedules match the correct engine and system types 
  • Better Parts Matching: Reduce wrong parts orders with precise make/model info 
  • Streamlined Compliance: Ensure accurate documentation and service records 
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Key VIN Decoding Features in Squarerigger

How Squarerigger Fleet Management Software Helps You Get More From Your Vehicle Data

For many fleets, vehicle setup is a one-time task that gets overlooked, but small data mistakes can ripple through every aspect of operations. Inaccurate engine or model info can throw off PM intervals, lead to incorrect parts orders, and muddy cost tracking.

Pain Point: Time-Consuming, Error-Prone Vehicle Setup

  • Manually entering make, model, engine specs, and drivetrain info
  • Relying on field teams or old records for details
  • Missed or inconsistent data across fleet records

 

Solution: Instant, Accurate Vehicle Data with VIN Decoding 

  • VIN lookup ensures every asset is entered right the first time
  • Automatically pulls data from industry databases
  • Improves trust in your records and reduces the need for manual validation

End Result:  Accurate Data Without the Hassle 

With Squarerigger’s VIN Decoding tool, you’ll:
  • Set up vehicles in a fraction of the time
  • Improve accuracy in maintenance, inventory, and parts planning
  • Reduce risk from incorrect service intervals or documentation
  • Give your team the clean, consistent data they need to work smarter

Check Out More of Our Fleet Management Software Features

Lifecycle Management

Squarerigger’s Lifecycle Management (TCO) solution helps fleets make smarter financial and operational decisions by analyzing costs, tracking asset health, and predicting optimal replacement timelines.

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Asset Management

Squarerigger’s Fleet Equipment Management tools provide real-time insights into every vehicle, trailer, and piece of equipment in your fleet.

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Safety & Compliance

Squarerigger empowers fleets to maintain a culture of safety and compliance with automated inspection scheduling, issue tracking, and documentation management.

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