VMRS Repair Coding Made
Simple for the Shop Floor
Technicians tap guided repair lists at the bay. Squarerigger auto-assigns the VMRS code, rolling
labor, parts, and vendor costs into clean fleet reports.
The Same VMRS Code Powers Your Reports,
Claims, and PM Schedule
A VMRS code earns its keep downstream of the bay, in the work order it
attaches to and the reports that read it.
1. A Technician Finishes a Repair Write-Up
The repair goes in as free text, and every technician writes it up differently. A person can read it, a report cannot.
The technician codes the repair from a guided list, down to the failed part. No codebook, nothing to memorize.
2. The Same Fault Shows Up across the Fleet
Twenty write-ups for one alternator fault read twenty different ways, so no one groups them. The pattern never surfaces.
The same failure carries the same code on every asset in the fleet. The pattern shows up the first time anyone looks.
3. The Owner Asks What a Repair Type Costs
Someone reads invoices line by line and adds the numbers by hand. The total is only an estimate by the time it lands.
Labor, parts, and vendor cost roll up under the code automatically. Cost per repair type comes back as one clean number.
4. A Part Fails inside Its Warranty Window
The claim gets missed because the failed part was never categorized. Rebuilding it by hand costs more than it returns.
The coded event ties the failure to the exact part and vendor on record. The claim is caught while the window is open.
5. Two Shops Get Held to the Same Yardstick
Each location writes work up differently, so comparing two shops is mostly guesswork. PM intervals stay set by habit.
Coded records line up cleanly across every location and asset class. Repeat failures sharpen the PM schedule over time.
1. A Technician Finishes a Repair Write-Up
The repair goes in as free text, and every technician writes it up differently. A person can read it, a report cannot.
The technician codes the repair from a guided list, down to the failed part. No codebook, nothing to memorize.
2. The Same Fault Shows Up across the Fleet
Twenty write-ups for one alternator fault read twenty different ways, so no one groups them. The pattern never surfaces.
The same failure carries the same code on every asset in the fleet. The pattern shows up the first time anyone looks.
3. The Owner Asks What a Repair Type Costs
Someone reads invoices line by line and adds the numbers by hand. The total is only an estimate by the time it lands.
Labor, parts, and vendor cost roll up under the code automatically. Cost per repair type comes back as one clean number.
4. A Part Fails inside Its Warranty Window
The claim gets missed because the failed part was never categorized. Rebuilding it by hand costs more than it returns.
The coded event ties the failure to the exact part and vendor on record. The claim is caught while the window is open.
5. Two Shops Get Held to the Same Yardstick
Each location writes work up differently, so comparing two shops is mostly guesswork. PM intervals stay set by habit.
Coded records line up cleanly across every location and asset class. Repeat failures sharpen the PM schedule over time.
How It Works
01
Pick the Failure, the
Code Follows.
02
A technician identifies
the repair from a list.
03
Squarerigger maps it to
its VMRS code.
04
Labor, parts, and vendor
cost attach to the code.
05
Coded records feed fleet
reports directly.
One Code Carries the Cost, the Claim,
and the Audit Trail
No Receipt Chasing
- Labor, parts, and vendor cost tied to each code.
- Cost per repair type across assets and locations.
- Repeat repairs surfaced automatically by their code.
Warranty Recovery from Failures
- Component-level codes tie failures to parts and vendors.
- Warranty-eligible repairs flagged from the coded history.
- Claims filed with the complete service record attached.
Benchmarking and Compliance
- Coded records comparable across every shop and class.
- Standard categories for cost, downtime, and frequency.
- Records built for audit and full compliance review.
Parts and Inventory Signals
- Parts tied to the exact coded repair that used them.
- Usage by component informs stocking levels ahead.
- Slow-moving and obsolete parts surfaced from demand.
See What Repairs Cost and
What's Under Warranty
The value of a coded record shows up long after the repair is closed, in the reports, claims,
and comparisons that depend on every repair reading the same way.
Who Counts the Shelf
A parts lead, a manager, and a controller each need a different number off the same bin.
Fleet Technician
Codes each repair from a guided list right at the bay, with no codebook and less re-keying.
Fleet Maintenance Manager
Sees cost per repair type, repeat failures, and shop comparisons built on records that line up.
Fleet Inventory Pro
Reads parts usage against the coded repairs behind it, so stocking follows real fleet demand.
Fleet Executive
Gets comparable cost and warranty data across the assets the company owns. No manual tally.
Watch One Repair Become Cost,
Warranty, and Audit Data
Thirty minutes is enough to see a technician code a repair from the guided list, the labor and parts attach to it,
and the same code come back as cost, warranty, and benchmarking data.
FAQ
Do Technicians Have to Learn VMRS Codes?
No. Technicians identify the repair in plain language, and Squarerigger maps it to the correct VMRS code automatically. There is nothing to memorize.
What Happens to the Records We Already Have?
Existing service history is part of the data migration step in onboarding. Prior records are brought over so coding and reporting do not restart at day one.
Can We Still Run Our Own Reports and Dashboards?
Yes. Coded data feeds the standard Squarerigger dashboards, and it also feeds out to an external BI tool through the integration layer.
Does Coding Slow the Technician Down?
The code is mapped the moment the technician identifies the repair, not as a second step afterward. The plain-language description doesn't change; a standard code just comes with it.
How Does Coding Help with Warranty?
A coded failure ties the repair to the specific part and vendor, which is what makes a claim identifiable and defensible. Warranty-eligible repairs surface from the coded history instead of getting missed in free text.
Can We Compare Shops or Asset Types on Coded Data?
Yes. Because every location codes work the same way, cost, downtime, and repair frequency compare directly across shops and asset classes without manual normalizing.